Party & Charter Bus Prices: How to Calculate Your Cincinnati Bus Rental Costs

The cost of your party bus or charter bus rental depends entirely on your specific trip details. Factors like passenger count, number of stops, mileage, and route will determine your total price. Don’t worry though, we make it easy to compare real-time pricing and availability for vehicles that fit your group. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our huge network of buses has the perfect option for you. Our professional team can easily provide an instant quote tailored to your needs in just 30 seconds over the phone or online. You can also use our 24 hour online booking tool to get a custom price estimate and start planning your next group transportation. It’s easier than ever to find the right bus rental at a price that works for your budget. Get an instant quote by calling 216-249-7981 or using our online booking tool today.

Instant Prices via Text & Email Available - Click Here

Call us at 216-249-7981

Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Factors That Determine Your Price

The cost of your party bus or charter bus rental depends on a few key factors. We take into account details like the type of vehicle you need, the number of passengers, the length of your trip, and any special amenities or services requested. The region, season, and day of the week can also impact the price. Your personalized quote balances these variables to get you the best rate possible for your unique trip. We’ll break down each of these pricing factors in more detail below.

Distance and Duration

When preparing your charter bus quote, we first look at the pickup and drop off locations, dates, and times of your trip. For travel within Cincinnati – say from the stadiums downtown, through neighborhoods like Over-the-Rhine, to local attractions like the Zoo – we charge by the hour. For longer day trips or overnight trips from Cincinnati to other cities like Columbus or Cleveland, we charge by the day or mileage. So if your group needs transportation around town for a week-long conference, we’ll likely quote you a day rate. But if you’re headed to Chicago for a long weekend, we’ll calculate total mileage. Trip details can change last minute, but be aware additional unplanned mileage will alter your total rental cost. We’re happy to take detours, just keep us updated on any changes to your itinerary.

When You’re Traveling

The cost of your charter bus rental depends heavily on when you book. Rates spike during the busy spring season. Locally, prom and graduation bus rentals dominate April and May. The Cincinnati Reds’ home opener kicks off baseball season in March, driving up weekend prices. Summer weekends carry premium pricing too, thanks to events like Taste of Cincinnati in May, Bunbury Music Festival in June, and Cincinnati Pride in July. For budget savings, plan your group’s trip between November and February. Weather uncertainties limit local event rentals during these slower winter months. The best deals come in January when most schools are on winter break. Advance planning is essential – book your bus at least 3-6 months ahead to lock in the lowest available rate for your travel dates.

Your Trip’s Starting Point and Final Stop

The starting point and final destination of your bus rental significantly impact the total cost. We have buses stationed in every major Ohio city, including Cleveland, Columbus, Cincinnati, Toledo, and Dayton, so we can accommodate trips beginning or ending in any part of the state. Larger metropolitan areas like Cincinnati and Cleveland have higher bus availability due to their size and infrastructure. More buses means more competition and lower prices for you. We also factor in deadhead miles – the distance our bus needs to travel to your starting point while empty. For example, a one-way rental from Cincinnati to Cleveland is around 250 miles. The cost of our bus driving from our Cincinnati depot to your pickup spot in Cincinnati will be included in your quote. Knowing exact pickup and dropoff addresses allows us to give you the most accurate price.

Group Size and Bus Type

When booking a bus rental in Cincinnati, the type of bus you choose directly impacts the total cost. We offer a variety of buses to accommodate groups of all sizes, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. Smaller buses like our 14-passenger party bus or 25-passenger minibus cost less per hour than our 56-passenger motorcoaches. However, because they seat fewer people, small buses may not save you money if you have a large group. Opting for a minibus when you have 40 passengers results in a higher cost per person than our full-sized charter bus. Consider group size along with amenities when selecting your vehicle. An entertainer coach designed for touring bands may not suit a corporate outing. With an array of options, we can help you choose the bus that best fits your group and your budget.

How to Keep Costs Down

Here are some tips for keeping your charter bus rental costs low for your next Cincinnati trip: Book at least 3 months in advance to get the best selection and pricing. Avoid major events like Reds Opening Day, which drive up demand. Opt for quick routes without tolls to avoid extra fees. Consider economy parking instead of stadium parking to save significantly. The key is planning ahead, being flexible on dates and logistics, and keeping your group size manageable. With some strategic planning, you can find a quality charter bus that fits your budget.

Get a Quote Today!

Looking to book a party bus rental in Cincinnati? Getting a quote is quick and easy with Cincinnati Party Buses. Simply visit our website or call 216-249-7981 to receive an instant price estimate tailored to your trip details. Just provide the date, start and end locations, number of passengers, and any special features you require. Our online booking system will immediately calculate the estimated total cost based on route, duration, vehicle type, and amenities. Within seconds you’ll have a custom quote to review. For personalized assistance, our booking agents are available 7 days a week to discuss options and provide exact pricing over the phone. Skip the hassle and get the ball rolling on your Cincinnati party bus rental with an instant online quote today.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A high school teacher in Cincinnati is organizing a campus tour for prospective students. She wants to arrange transportation for 30 students from her high school to visit the University of Cincinnati and Xavier University. After getting quotes, she decides to book a 25 passenger charter bus for a Saturday campus tour. The total trip time is 8 hours to allow for travel and tours at both campuses. At a rate of $125 per hour, the total for the charter bus rental comes to $1,000. With the 25 passenger bus, each student’s share of the cost is only around $33. The teacher tips the driver 10% for providing a comfortable and timely tour, bringing the total to $1,100. Getting an accurate charter bus quote ahead of time and splitting the cost between students makes the campus tour affordable and convenient.

Example #2

A Fortune 500 company in Cincinnati wants to host an offsite team building event for 120 employees. The event coordinator researches options and decides a charter bus would be the best fit to transport the large group to and from the venue. She gets a quote from a charter bus company for a 56 passenger bus at $950 for a 5 hour rental. To accommodate all attendees, she opts for 3 buses at that rate, totaling $2,850. The coordinator builds in 30 minutes on each end for loading and unloading, bringing the total rental time to 6 hours per bus. With the 3 buses, the total quote comes to $3,420. She decides to book the charter buses and tips each driver 10% at the end of the day, bringing her total to $3,762. The cost per person comes out to just $31 for safe, comfortable transportation. Her team has a great time at the event.

Example #3:

The varsity football team at a Cincinnati high school needs transportation for an away game against their biggest rival that’s located 2 hours away. The athletic director decides to book a charter bus to safely transport the team of 40 players, 5 coaches, and the team manager to the game. He rents a 47 passenger charter bus for the day to give them plenty of room for equipment. The total roundtrip mileage is about 250 miles. At $2.00 per mile, plus $100 per hour for the driver’s time, the 4 hour rental costs $1,000. The athletic director tips the driver 10% at $100 for providing excellent service. The total cost comes out to $1,100, or only $25 per person for the charter bus. This makes renting a charter bus affordable compared to having the team carpool or take a school bus without luggage storage. The coach is glad they have a professional charter bus for this important rivalry game.

Example #4:

A local church group in Cincinnati wanted to take their youth group on a day trip to King’s Island amusement park. They had 32 teens signed up for the trip, along with 5 adult chaperones. To make transportation easy, they decided to rent a charter bus for the day. They chose a 37 passenger charter bus which gave them plenty of room. The group was picked up at the church at 8 AM and dropped off back at the church at 8 PM, for a total of 12 hours. At a rate of $125 per hour, their Cincinnati charter bus rental cost $1,500 for the day. With the trip being about 30 miles each way from the church, they were also charged $3 per mile, adding $180 to the total. The final quote including mileage came to $1,680. They added an 18% driver tip of $302.40, bringing their grand total for reliable transportation to King’s Island to $1,982.40.

Example #5:

A bride and groom are planning their dream wedding in Cincinnati. With over 200 guests invited, they know they’ll need transportation to get their wedding party and guests to the ceremony and reception locations. They decide to book two 56-passenger charter buses for the big day. The buses will shuttle guests staying at hotels to the church for the ceremony at 2pm. Then after the ceremony, the buses will take everyone to the reception venue across town for the reception starting at 5pm. They book the buses for 5 hours total from 1pm-6pm. At a rate of $150 per hour per bus, their total charter bus rental cost comes to $1,500. They add an 18% tip for the drivers, bringing their grand total to $1,770. With the charter buses, the bride and groom ensure all their guests arrive safely and on time – giving them peace of mind on their wedding day.